Biology Pre-Travel Worksheet – College of Natural Sciences Forms

Requestor's Name*

First Last

Requestor's Email*

Is this travel for a current employee?*

Yes
No

Are you the traveler?*

Yes
No

What is your primary department? In other words, which CSU department were you first hired by?*

Traveler's Name*

First Last

Your CSUID#*

Traveler CSUID#*

Traveler Address*

Traveler's Email*

Your Cell Phone*

Traveler's Cell Phone*

Emergency Contact Information

Who is your emergency contact for travel?*

Who is the emergency contact for travel?*

What is their relation to you?*

What is their relation to the traveler?*

What is their phone# and/or email address?*

You are?*

Faculty
Postdoc, Research Scientist or Research Associate
Administrative Staff
Student and CSU Employee

Traveler Is?*

Faculty
Postdoc, Research Scientist or Research Associate
Administrative Staff
Student and CSU Employee

Traveler Is?*

Grant Participant/Collaborator
Guest Speaker
Student Non-Employee

Which CSU Principal Investigator are you working with?*

Which project are you working on? This can be the account# or the name of the project.*

What do you and the PI expect to accomplish during your travel?*

How will your travel benefit the scope of work of this project?*

Who is your CSU host for this travel?*

Which day(s) will you be speaking at CSU?*

Which program is your travel associated with?*

What do you expect to accomplish during your travel?*

Destination(s) – include city and state for all aspects of this business related travel*

Date of Departure*

Return Date*

Employees are covered by CSU insurance for days of business travel. Incidents occurring during personal days of travel must be covered by personal insurance. Please submit an updated e-form if dates change unexpectedly.

Will the traveler request reimbursement for incurred travel expenses?*

No reimbursement will be requested.
Yes, reimbursement will be requested.

Reason for Travel*

Will you be taking any personal days during this trip?

Yes
No

Will the traveler be taking any personal days during this trip?

Yes
No

Which days?*

Travel is*

Within Colorado
Outside of Colorado
International

Risk management requires lodging and phone number for all days of international travel. Please indicate that information below in date segments (ie, 5/1 – 5/4, address and phone# of initial lodging; 5/5 – 5/9, address and phone# of different lodging, etc.).*

Date(s)	Address	Phone Number

Who will cover for you in your absence?

Lab

Lab contact information

Do your travel dates overlap with your assigned class instruction times?*

yes
No

For each day that you will miss teaching, please describe your plan.*

Use the Notes field below to provide all details requested.

Date	Column 2

Notes*

Please provide the details requested for each day.
Example:
8/29/2024 - GTA Name: Cam the Ram - camtheram@colostate.edu
9/2/2024 - Guest Instructor: Cookie Monster - cookiemonster@colostate.edu

Accounting & Expenses

What is the account#? Alternatively, please list the funding program or award source that will pay for this travel, and the amount of the award.*

Purpose and justification. *When using a 53- account, please include how this travel specifically relates to the sponsor’s project.*

Airfare Expenses

Airfare purchased through*

Travel Society
Chase Travel (formerly Frosh)
Deem/Uniglobe
Online purchase
No airfare required

Airfare Cost*

Estimated Expenses

Lodging

Meals

estimated total

Registration

Auto Rental, Gas

Enterprise or Hertz only

Parking

Shuttle, Taxi, Tolls, etc.

Estimated expense total

Estimated mileage

# of miles

Is a cash advance needed?*

Yes
No

Is this pre-travel request being submitted at least 3 weeks prior to departure?*

Yes
No

Warning: Selecting a cash advance will disallow any reimbursements until after travel is completed. Additionally, CSU won’t deposit the requested funds into your account until 10 days before travel. We recommend that cash advances be avoided, and receipts be submitted for reimbursement immediately after purchase is complete.

There isn’t sufficient time to process a cash advance for your travel. Such a request must be submitted at least 3 weeks prior to the date of departure.

What amount?*