Colorado State University
College of Natural Sciences
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Biology Pre-Travel Worksheet
Requestor's Name
*
First
Last
Requestor's Email
*
Is this travel for a current employee?
*
Yes
No
Are you the traveler?
*
Yes
No
Traveler's Name
*
First
Last
Your CSUID#
*
Traveler CSUID#
*
Traveler Address
*
Traveler's Email
*
Your Cell Phone
*
Traveler's Cell Phone
*
You are?
*
Faculty
Postdoc, Research Scientist or Research Associate
Administrative Staff
Student
Traveler Is?
*
Faculty
Postdoc, Research Scientist or Research Associate
Administrative Staff
Student
Traveler Is?
*
Grant Participant
Guest Speaker
Recruit
Destination(s) – include city and state for all aspects of this business related travel
*
Date of Departure
*
Date Format: MM slash DD slash YYYY
Return Date
*
Date Format: MM slash DD slash YYYY
Employees are covered by CSU insurance for days of business travel. Should the dates change unexpectedly, employees can submit an updated e-form with justification for the changes.
How will this trip be paid for?
*
No-cost to University
University Funds
Reason for travel
*
Will you be taking any personal days during this trip?
Yes
No
Will the traveler be taking any personal days during this trip?
Yes
No
Which days?
*
Travel is
*
In state
Out of state
International
Risk management requires lodging and phone number for all days of international travel. Please indicate that information below in date segments (ie, 5/1 – 5/4, address and phone# of initial lodging; 5/5 – 5/9, address and phone# of different lodging, etc.).
*
Date(s)
Address
Phone Number
Who will cover for you in your absence?
Lab
Lab contact information
Teaching
Teaching contact information
Accounting & Expenses
Account #
*
Purpose and justification. *When using a 53- account, please include how this travel specifically relates to the sponsor’s project.
*
Airfare Expenses
Airfare purchased through
*
Travel Society
New Horizons
Frosch Travel
Online purchase
No airfare required
Airfare Cost
*
Estimated Expenses
Lodging
Meals
estimated total
Registration
Auto Rental, Gas
Enterprise, Avis, Budget, Hertz only
Parking
Shuttle, Taxi, Tolls, etc.
Estimated expense total
Estimated mileage
# of miles
Is a cash advance needed?
*
Yes
No
What amount?
*
